Music business

Crockford Management – Executive Assistant (UK)

Crockford Management is hiring an Executive Assistant to support the directors and office management. This is a role for someone with excellent initiative, skill and attention to detail, who can handle a wide variety of tasks and change priorities with ease.

Responsibilities include, but are not limited to:

Daily management of the secretariat and administration:

  • Answer the phone
  • Visitors’ reception
  • Monitor/order office supplies and stationery
  • Keep the desk tidy
  • Booking maintenance contractors as needed
  • Processing and logging of invoices and expenses in collaboration with the account manager
  • Post office and courier reservation
  • Maintain and file general administration information
  • General company inbox monitoring
  • List ranking; for example. ticket requests, creative database, etc.

Assist managers in all areas of the business:

  • Help manage admin email inboxes and priority tasks, draft responses and type them into dictation
  • Agenda management: coordinate meetings, reservations, video call links, agendas and taking minutes if necessary
  • Research, get quotes and make reservations – international/domestic travel, restaurants, accommodation, studio rental, equipment, etc.
  • Maintain organization of customer documents, contracts, assets and archiving in Dropbox
  • Fill out forms
  • Undertake ad hoc tasks and errands as required by CM businesses
Desired attributes:
  • 2 years + work experience in a similar role
  • Outstanding Initiative
  • Excellent written and verbal communication skills
  • Above average typing speed
  • Time management and organizational skills
  • Meticulous attention to detail and accuracy, with a desire to perform tasks to a high standard
  • Telephone, email and in person polite and confident with a positive attitude
  • Strong computer skills with ability to use Word, Excel and PowerPoint at intermediate level. Skills in Photoshop and/or InDesign would be helpful but not essential
  • Treat confidential information and documents with discretion
  • A proactive and flexible approach to work. Be comfortable with a dynamic environment and frequently changing priorities

This role is usually based in the central office in London, with an occasional day working from home. Hours are 10 a.m. to 6 p.m., with some flexibility required.

Please send your CV and cover letter to [email protected]and include “MBW” in the subject line of your application.

Only those eligible to work in the UK or with a valid UK work permit/visa will be considered for this position.

Salary: Depending on experience

Closing of applications: Wednesday July 6

Please note: we will only respond to candidates invited for an interview.